Software for Nonprofits | Hibox for Nonprofits Software for Nonprofits | Hibox for Nonprofits
  • Products
    Nonprofit Software
    Nonprofit LMS
    Nonprofit Courses
    Project Management
    Nonprofit Software
    Program Management
    Volunteer Management
    Board Management
    Compliance Tracking
    Business Software
    Chat for Business
    Business CRM
    Meeting Scheduler
    Nonprofit Training
    Training Catalog
    Nonprofit Tools
    Chat with Us
    For Just 15 MinutesGet a Demo and a Free Trial
    Book a demo today
    Pick a Time that Works for You
  • Partnerships
    Nonprofit Consultants
    Nonprofit Associations
  • Pricing
  • Help & Contact
    Want to See How it Works?
    Book a Demo
    Product Information
    Product Help
    View Roadmap
    System Status
    Get In Touch
    Support Chat
    Contact Us
    About Us
Search
Login
Book a Demo
Login
Software for Nonprofits | Hibox for Nonprofits Software for Nonprofits | Hibox for Nonprofits
  • Products
    Nonprofit Software
    Nonprofit LMS
    Nonprofit Courses
    Project Management
    Nonprofit Software
    Program Management
    Volunteer Management
    Board Management
    Compliance Tracking
    Business Software
    Chat for Business
    Business CRM
    Meeting Scheduler
    Nonprofit Training
    Training Catalog
    Nonprofit Tools
    Chat with Us
    For Just 15 MinutesGet a Demo and a Free Trial
    Book a demo today
    Pick a Time that Works for You
  • Partnerships
    Nonprofit Consultants
    Nonprofit Associations
  • Pricing
  • Help & Contact
    Want to See How it Works?
    Book a Demo
    Product Information
    Product Help
    View Roadmap
    System Status
    Get In Touch
    Support Chat
    Contact Us
    About Us

Hibox for Nonprofits

  • Program Management
    • Programs Management
      • Setting Up a New Program
      • Define Outcome Measures for Your Programs
      • Setting Organizational Program Goals
      • Add Expenses to a Program
      • Approving or Rejecting Program Registrations
    • Sessions
      • Removing a participant from a session
      • Approve or Reject Session Participants
      • Manage Session Participants
      • Creating Sessions
      • Edit a session
    • Time Tracking
      • Volunteer View
      • Deleting a Logged Shift
      • How to log out someone else
      • Adding time manually
      • How to log in
      • How to log out
      • Time Tracking
    • Event Management
      • Opening and Closing an Event Registration Manually
      • Track Attendance of an Event
      • Assigning an Event Roster
      • Editing an Existing Event
      • Creating an Event
    • Client Management
      • Adding Clients Manually
    • Form
      • Embedding a Form into a Website
      • Reviewing Form Submissions
      • Sharing a Form via Public URL
      • Sharing a QR form
      • Form Builder
      • Editing an Existing Form
      • Create a Form
    • Incident Reports
      • Deleting an Incident Report
      • Update an Incident Report
      • Export an Incident Report
      • Create an Incident Report
    • Client Communication
      • Create a Message Template for Client Communication
      • See Sent Messages to Clients
      • Sending a Client SMS Message
      • Client Communication Overview
      • Sending a Client E-mail
  • Board Management
    • Dashboard
      • Board Management Settings
    • Board Members
      • Restoring Archived Board Members
      • Permanently Delete an Archived Board Member
      • Deleting a Board Member
      • Edit a Board Member
      • Managing Committees
      • Adding Board Members in Bulk
      • Adding Board Members
    • Important Dates
      • Adding a Board Deadline
      • View Meeting Information
      • Deleting a Board Meeting
      • Setting up a Board Committee Meeting
      • Setting up a Meeting for Board Members
    • Meeting Attendance
      • View Past Meeting Attendance
      • Report Meeting Attendance
    • Voting & Decisions
      • Creating a New Voting Session
      • Send a Vote Request via Email
      • Recording Votes
      • Visualizing Voting History
      • Closing a Vote
      • Casting a Vote
      • Manage Board Votes and Decisions
    • Tasks
      • Uploading a Document
      • Uploading Files to a Task
      • Finding a Task
      • Deleting a Task
      • Changing a Task Status
      • Reassigning a Task
      • Editing a Task
      • Creating a New Task
    • Documents
      • Downloading a Document
      • Uploading a Document from Google Drive
    • Integrations
      • Requesting a New Integration
      • Removing Office 365 Integration
      • Microsoft 365 Integration
      • Removing Google Workspace Integration
      • Google Workspace Integration
    • Reporting
      • Board Reporting
  • Training & Onboarding
    • Nonprofit Course Catalog
      • Nonprofit Course Catalog
  • Certifications
    • Dashboard
      • Compliance Alerts
      • Upcoming Deadlines
    • Compliance Tracking
      • Compliance Tracking by Deadline
      • Compliance Tracking by Certification
      • Compliance Tracking by Employee
      • Exporting a Compliance Tracking Report
      • Compliance Due Dates
      • Assigning a New Compliance Course
      • Sending a Compliance Reminder
      • Tracking Employees Compliance
    • Compliance Mapping
      • Global Compliance Mapping
      • Adding a New Certification Requirement
      • Deleting a Certification Requirement
      • Editing Certifications Information and General Details
      • Compliance Settings
      • Individual Compliance Mapping
      • Global Compliance Mapping
      • Certification Management
      • Compliance Mapping Overview
    • Policy Documents
      • Deleting a Policy Document
      • Downloading a Policy Document
      • Finding Policy Documents
      • Import Policy Documents from OneDrive or SharePoint
      • Import Policy Documents from Google Drive
      • Upload Policy Documents
  • Project Management
    • Projects
      • Delete Files from a Project
      • Download Files from a Project Task
      • Removing Members from a Project
      • Changing a Project Status
      • Edit Project Details
      • Upload Files to a Project Task
      • Change a Project Task Priority
      • Marking a Project Task as Completed
      • Change a Project Task Status
      • Leave a Comment on a Project Task
      • Stop Timer for a Project Task
      • Start Timer for a Project Task
      • Create a New Task for a Project
      • Creating a New Project
  • Settings
    • Details
      • Organization Details Settings
    • Payment Methods
      • Removing a Payment Method
      • Adding a Payment Method
      • Adding a Payment Method
    • Billing History
      • Download an Invoice
      • Billing History
  • Volunteer Management
    • Applications
      • Volunteer Applications
      • Approving – Rejecting a Volunteer
    • Scheduling
      • Remove a Volunteer from a Scheduled Session
      • Assign a Shift to a Volunteer
      • Deleting a Volunteer Shift
      • Editing a Shift
      • Creating a Volunteer Shift
    • Volunteers
      • Signing Up a Volunteer
      • Volunteers Legality & Compliance
      • Volunteer Custom Fields
      • Bulk Upload Volunteers
      • Adding a New Volunteer
    • Time Tracking
      • Enabling/Disabling “Auto-Approve Time Submissions” for Volunteers
      • Enabling/Disabling “Auto-Approve Shift Completions” for Volunteers
      • Add Manual Hours for Volunteers
  • User Management
    • User Management
      • Change Another User’s Password
      • Change a User’s Role, Department or Job Type
      • Activate / Deactivate Users
      • Edit User Information
    • Single Invitation
      • Inviting Multiple Users (Same User Types)
      • Add an Individual User
    • File Upload
      • Inviting Multiple Users (Multiple User Types)

Hibox Business Chat

  • Hibox - Files and Uploads
    • Uploading Files
    • Managing Subfolders
    • Moving / Copying Files
    • Personal File Folder
    • How to Search & Filter Files
    • How to Delete Files
  • Hibox - Chat and Streams
    • How to Start a Chat
    • Stream / Channels Privacy
    • How to Create Streams
    • Can I Delete the Public Stream?
    • How to Add and Remove Users from Streams
    • How to Designate Users as Stream Admins
    • How to Mention and Quote
    • How to Search for Messages
    • How to Add GIFs to your Messages
    • How to Delete Messages
    • How to Turn Off Stream Notifications
    • How to Close or Archive Streams
  • Hibox - Account
    • How to set your Profile Status
    • How to Get Started with Hibox
    • Do all my Colleagues Need to Create an Account?
    • How to Change Hibox Language
    • How To Edit Your Profile
    • How To Change Your Company Name
    • How to Set Notifications
    • How To Check the Dashboard
    • How to Check Billing Details
    • How to Reset/Change Password
    • How Multiaccounts feature works
    • How to Delete Your Own User
    • Can I Create an Account With a Personal Email ID?
    • How Can I Delete My Account and Remove All Data?
    • Business Apps Billing
      • How Billing Works
      • How to Check Billing Details
  • Hibox - Integrations
    • How to Integrate Google Drive, Box, and Dropbox
    • How to Use the Email Integration
    • Integrate Google Calendar
    • Create Meetings with Google Calendar
    • Integrating Outlook
    • Create Meetings with Outlook Calendar
  • Hibox - Reports
    • Dashboard
    • Chat History Tool
    • Auditing Log Tool
  • Hibox - Security
    • Data Security
  • Hibox - Videoconferencing
    • How to Start a Private Videoconference
    • How to Start a Group Videoconference
    • How to Share Your Screen
  • Hibox - Task Management
    • How to View Tasks Assigned to Me?
    • How to Edit Multiple Tasks at the Same Time
    • How to Create a Task from a Stream
    • How to Create Tasks from the Task View
    • How to Create Personal Tasks
    • How to Close a Task
    • How to Create Recurring Tasks
    • How to Create Subtasks
    • How to Use the Calendar View
    • How to Search and Filter Tasks
    • How to Export Tasks
    • How to Edit Tasks
    • How to Create a Task Template
    • Time Tracking
    • How to Delete a Task
    • How To Restrict Task Editing
    • Can I Assign a Task to More Than One User?
    • How to Add Comments and Attachments to Tasks
    • Change a Task Priority
  • Hibox - Troubleshooting
    • Login Problems
    • How to Clear Browser Cache and Cookies
  • Hibox - Users
    • How to Invite Users
    • How to Designate User Roles
    • How to Customize Permissions for User Roles
    • How External User Role Works
    • How to Deactivate and Delete Users
  • Hibox - Advanced Hibox Skills
    • Dragging Tasks and Files from the Right Side Panel
    • Keyboard Shortcuts
    • Dragging Tasks and Files
  • Hibox - Artificial Intelligence
    • Hi Bot A.I

Hibox Scheduler

  • Hibox Scheduler - Event Types
    • Add a Message for guests after a Meeting is Scheduled
    • How Can Someone Book a Meeting with Me?
    • Create a New Event
    • Edit an Existing Event
    • Allow Recurring Events
    • Create a Buffer Time Between Bookings
    • Set a Minimum Booking Notice
    • Hide Events from your Public Calendar
    • Setting up a Phone Meeting
    • Setting up a Face to Face Meeting
    • Viewing your Public Calendar
  • Hibox Scheduler - Bookings
    • Booking
    • Rescheduling Events
    • How can Guests add Additional Guests to a Meeting
  • Hibox Scheduler - Availability
    • Set up your Availability
    • Choosing the Correct Time Zone
  • Hibox Scheduler - Integrations
    • Integrating with a Calendar
    • Integrating with Web Conferencing / Google Meet
    • Integrate Google Suite Accounts
  • Hibox Scheduler - Settings
    • Profile Settings
    • Verifying Your Email Address
    • Change the Language on Hibox Scheduler
    • Change your Password
    • Reset your Password

Hibox Business CRM

  • Hibox CRM - Account
    • Hibox CRM Sign-up Process
  • Hibox CRM - Leads
    • Visualize All Deals
    • Creating a Person
    • Creating an Organization
    • Lead Groups
    • Lead Capture Form
  • Hibox CRM - Deals
    • Pipeline View
    • Editing a pipeline
    • Create a Deal
    • Pipelines
View Categories
  • Home
  • Help
  • Hibox for Nonprofits
  • Program Management
  • Client Management
  • Adding Clients Manually

Adding Clients Manually

Adding Clients Manually

1. Click "Program" on the left-side menu

Click "Program" on the left-side menu

2. Click "Client Mgmnt" on the sub-menu

Click "Client Mgmnt" on the sub-menu

3. Click "+ New Client"

Click "+ New Client"

4. Click "Enter first name"

Click "Enter first name"

5. Click "Enter last name"

Click "Enter last name"

6. Set the "Date of Birth"

Set the "Date of Birth"

7. Set the "Contact Type"

Set the "Contact Type"

8. Select a "Gender"

Select a "Gender"

9. Select "pronouns"

Select "pronouns"

10. Click "Upload Picture" to upload a profile image

Click "Upload Picture" to upload a profile image

11. Enter the "Unique Client ID"

Enter the "Unique Client ID"

12. Enter the "Social Security-Number"

Enter the "Social Security-Number"

13. Click "Choose Files" to upload files tyou wish to attach to this client

Click "Choose Files" to upload files tyou wish to attach to this client

14. Click "Next" to continue

Click "Next" to continue

15. Enter the "Phone Number"

Enter the "Phone Number"

16. Enter the "email"

Enter the "email"

17. Set the "Preferred Contact Type"

Set the "Preferred Contact Type"

18. Click "+ Add Person" to add a contact attached to this client

Click "+ Add Person" to add a contact attached to this client

19. Search by name or email

Search by name or email

20. One you find the user, click "Select"

One you find the user, click "Select"

21. Click on the "X" icon to delete the connected person

Click on the "X" icon to delete the connected person

22. Type in the user's address

Type in the user's address

23. Enter the "City"

Enter the "City"

24. Enter the "State"

Enter the "State"

25. Enter the "ZIP code"

Enter the "ZIP code"

26. Fill out the Emergency Contact "Full name"

Fill out the Emergency Contact "Full name"

27. Select a "Relationship"

Select a "Relationship"

28. Type in a "Phone Number"

Type in a "Phone Number"

29. Enter the "E-mail address"

Enter the "E-mail address"

30. Click "Next" to move into the next section

Click "Next" to move into the next section

31. Select language

Select language

32. Check any "Additional Information" you wish to add

Check any "Additional Information" you wish to add

33. Select a "Marital Status"

Select a "Marital Status"

34. Click "Next" to move into the next section

Click "Next" to move into the next section

35. Describe any "Critical Medical Conditions"

Describe any "Critical Medical Conditions"

36. Describe any "Severe Allergies"

Describe any "Severe Allergies"

37. Choose the "Insurance Status"

Choose the "Insurance Status"

38. Click "Next" to move into the next section

Click "Next" to move into the next section

39. Click "Choose from Templates" if you already have a cncent form ready

Click "Choose from Templates" if you already have a cncent form ready

40. If you have not created a Concent Form, click "+ Add Custom Consent"

If you have not created a Concent Form, click "+ Add Custom Consent"

41. Check any of the boxes below "checkbox"

Check any of the boxes below "checkbox"

42. Click "Enter consent title"

Click "Enter consent title"

43. Click "Enter description for this consent requirement…"

Click "Enter description for this consent requirement..."

44. Click "Next"

Click "Next"

45. Click "Select referral source"

Click "Select referral source"

46. Enter the "Service Start Date"

Enter the "Service Start Date"

47. Select primary program

Select primary program

48. Set the "Status"

Set the "Status"

49. Select any additional programs this client is enrolled in by clicking on the checkboxes

Select any additional programs this client is enrolled in by clicking on the checkboxes

50. Scroll down to find the "Previous Addresses"

Scroll down to find the "Previous Addresses"

51. Scroll down to enter the primary needs and goals for this client…"

Scroll down to enter the primary needs and goals for this client..."

52. Scroll down to find the Case Notes, then click "Next" to continue

Scroll down to find the Case Notes, then click "Next" to continue

53. The "Goals" section will only be available after the client creation, so let's click "Next" to continue

The "Goals" section will only be available after the client creation, so let's click "Next" to continue

54. The "Communication History" section will only be available after the client creation, so let's click "Next" to continue

The "Communication History" section will only be available after the client creation, so let's click "Next" to continue

55. Click "Create Client" to finish and save the client's info

Click "Create Client" to finish and save the client's info

Nonprofit Newsletter

Sign up to get a monthly newsletter with helpful tips for nonprofits and mission-driven stories that will warm your heart.

    Image link

    Say 'Hi' to software designed specifically for mission-driven organizations. Made with love by Hibox for Nonprofits.

    Company
    About Us
    Terms of Use
    Privacy Policy
    Business Associate Agreement
    GDPR Policies
    Acceptable Use Policies
    Blog
    Nonprofit Software
    Program Management
    Volunteer Management
    Board Management
    Compliance Management
    Project Management
    Nonprofit Training
    Learning Management
    Training Catalog
    Helpful Nonprofit Tools
    Business Software
    Hibox Chat for Business
    Meeting Scheduler
    Business CRM
    Mobile Apps
    Contact Us
    Get Help
    Book a Demo

    © Hibox LLC. All rights reserved.

    Close
    Search

    Hit enter to search or ESC to close

      cookie By using this website, you agree to our cookie policy. Close