Software for nonprofits that runs your whole organization in one place.
Programs, staff, volunteers, donors, grants, your board, and training, all in one system that shares the same people and the same data. Less time on software. More time on your mission.
Good morning, Maria · Monday, Oct 20
The Problem
Too many tools.
Not enough time for your mission.
Most nonprofits run on a patchwork of spreadsheets, donor databases, HR apps, sign up forms, and shared drives. None of them talk to each other, and your staff pay the price every single day.
Book a DemoThe same data, typed again and again
One person entered three times in three places.
A different login for everything
New hires learn eight tools before they help anyone.
Reports that take weeks
Numbers copied from five systems, by hand.
Software built for businesses
Programs and grants forced into sales boxes.
Costs that keep adding up
Every tool bills you, and some charge per contact.
Nobody sees the whole picture
Big decisions made with half the information.
The Hibox Modules
Nonprofit software for every part of your work
Start with the tools you need most, or get all nine in one bundle. Pick a module to see what it does. Every module shares the same people and data.
How It Works Together
Nine modules. One shared record for every person.
In Hibox, a client, a parent, a volunteer, a donor, and a board member can all be the same person with one record. Information entered in one module is ready in every other one.
Attendance becomes grant reports
Enrollment, attendance, and outcomes from Programs fill in grant reports automatically.
The people you serve become supporters
Clients, families, and volunteers are already on file when your fundraising team reaches out.
Training keeps schedules safe
Staff with expired certifications from Learning are flagged before they are placed on a shift.
Board connections open doors
Board members mark the donors and funders they know, and your team sees it on every record.
Your board sees it all
Board members get dashboards with programs, fundraising, and grants in one place.
Reports across everything
The free Report Builder pulls from every module you use, so any question has an answer.
Report by Funding Source
Every hour and every outcome, tied to the funding that paid for it.
Staff hours, services, attendance, and client outcomes are tagged to the grant or donation fund behind them as the work happens. So when a funder asks what their money did, the answer is already there.
Staff time charged to this grant
Promised outcomes
Grant budget used
Staff time split across funders
Staff tag hours to a program and grant when they clock in, so one position can be charged to several funders correctly.
Outcomes by funding source
Attendance, services, and client results roll up to the grant or fund that paid for them.
Restricted money stays restricted
Grant and donor restrictions carry through, so restricted dollars are never reported as unrestricted.
A report for any funder in minutes
Pick a grant or donation fund and a date range, and the report is ready to send.
Before and After
What changes when your nonprofit software
finally works together.
Pick a moment from your month and see how it changes when every tool shares the same data.
Running programs
| Task | Tool | Problem |
|---|---|---|
| Registration | Online form links | retyped later |
| Attendance | Paper sign in sheet | not counted yet |
| Family updates | Staff personal phones | no record |
| Volunteers | Group text | 2 no shows |
| Incidents | Paper form | in a drawer |
A single program day touches five tools, and none of them share what happened.
Northside Center · Tuesday, 3:45 PM
The whole day in one place. Check ins, family messages, volunteers, and incidents live together, and every check in flows straight to your funder reports.
Onboarding a new hire
Onboarding lives in four places, and important steps slip through the gaps.
Sam Ortiz · Case Manager · Starts Nov 3
One checklist, every step connected. HR records, screening, training, and scheduling share the same record, so a new hire is ready on day one.
Preparing for a board meeting
| Section | Comes from | Status |
|---|---|---|
| Program numbers | Program director | waiting |
| Fundraising | Donor database | exported |
| Grants | Grant tracker | out of date |
| RSVPs | Email replies | ?? |
Board prep means chasing numbers from every department and hoping they line up.
October board meeting · 9 of 11 attending
Live numbers, no packet building. Board members see an up to date dashboard, the agenda, and documents, and RSVP in one click.
Showing your impact
Your impact story is spread across every tool, and pulling it together takes weeks.
2026 impact summary · All programs
Your whole story, in one report. The free Report Builder combines programs, volunteers, fundraising, and grants without a single export.
A Closer Look
Tools your whole team will actually use
Simple enough for frontline staff and volunteers, powerful enough for directors and finance. Pick a topic to take a look.
A view built for every role
When someone logs in, they see what matters to their job, and nothing they should not.
Ana · Youth Worker
Rosa · Volunteer
Tom · Board Treasurer
Maria · Executive Director
Made for people who are not at a desk
Staff, volunteers, and supervisors can do their daily Hibox tasks from their own phone.
Staff take attendance in seconds
Volunteers claim shifts on their own
Supervisors approve from anywhere
Your whole community, logged in
Families, donors, and volunteers get their own simple logins, so they can help themselves instead of calling your office.
Maya's account
Mark Chen
Rosa Diaz
Talk and meet without leaving Hibox
Team chat, announcements with read receipts, and a personal booking page for every staff member.
# Northside center
Snow day tomorrow. All programs closed. Families have been texted.
Got it. I will move Thursday's shifts to Friday.
Team chat you control
Channels by site and program, direct messages, and announcements with read receipts, all off personal phones.
Partner meeting · 45 min
Meetings without the email chains
Every staff member gets a booking link for outside guests, and can see coworkers' open times to book them directly.
Training and compliance, built in
A nonprofit training catalog, required courses by role, and tracking that keeps everyone current.
Afterschool Training Library · 105 courses
Courses made for nonprofit work
Pick from a built in catalog of nonprofit courses, including a full afterschool library, and assign them to staff, volunteers, or board members.
Required training by role
Always know who is up to date
Track completions and certifications for everyone, with reminders before anything lapses.
Volunteers who show up. Projects that stay on track.
Fill every shift and keep big initiatives moving, right next to the rest of your work.
Saturday, Oct 25 · Community Food Drive
Fill every shift
Volunteers sign up online, get automatic reminders, and have their hours tracked. Volunteer accounts are always free.
Spring Gala 2027 · 42 tasks
Keep big projects moving
Plan events, launches, and initiatives with task boards, owners, and deadlines.
Answer any question, across every module
Build your own reports without exports or formulas. The Custom Report Builder is always free with Hibox.
New report · Volunteers who are also donors
Combine any modules
Mix programs, volunteers, fundraising, grants, and staff in one report.
Share it your way
Save it, export it as a PDF, or share a live dashboard.
Always free
Included with any Hibox module at no extra cost.
Works with the tools you already use
Keep your payroll company, payment processor, and email tools. Hibox connects to them or exports files they can import.
Why Hibox
Built for nonprofits, not businesses
Hibox understands programs, outcomes, grants, volunteers, and boards, because it was made for mission driven organizations from day one.
Every part of running a nonprofit, in one connected system
For every person, whether they are a client, volunteer, donor, or board member
Volunteer and board member accounts are always free and never count as users
Hibox staff help with setup and train your team at no additional cost
One person, used everywhere
Private details
Who It's For
Software for nonprofits of every kind and size
Youth and family programs are our strongest fit, and the rest of Hibox works for nearly every nonprofit. Whether you run one program from a single office or many across your community, Hibox grows with you.
Don't see your mission? If you have staff, volunteers, donors, grants, or a board, Hibox works for you. Talk to us about your organization.
Customer Stories
Nonprofits like yours, running on Hibox
From afterschool programs to food banks, here is what changes when everything lives in one system.
Grant season used to mean three weeks of pulling attendance from four sites and hoping the numbers matched. Now our reports fill themselves in, and the same families who enroll their kids are the first people we thank at our spring appeal. Hibox gave us our evenings back.
About Riverbend
Afterschool and summer programs at 4 sites, serving about 350 kids a year with a team of 14 staff and 60 volunteers.
Modules they use
Our case managers finally have one place for every client. Outcomes that took a week to pull for the county now take ten minutes.
Half our new donors started as volunteers, and Hibox showed us that. Our list doubled last year and our software bill did not go up at all.
Scheduling 40 part time teaching artists used to be a spreadsheet nightmare. Now shifts, timesheets, and our payroll file all come from the same place.
Automatic reminders cut our volunteer no shows almost in half. Mentors sign up for themselves, and I stopped living in group texts.
Our board used to get a 60 page packet the night before. Now they log in, see live numbers, and come to meetings ready to make decisions.
We have not missed a report deadline since we switched. The AI drafts give our grant writer a real head start, and she still has the final say.
Getting Started
We set it up. You get back to your mission.
Most organizations are up and running in 2 to 10 business days, depending on how complex their setup is. Hibox staff help with setup and train your team at no additional cost. No IT department required.
Book a 30 minute demo
See how Hibox fits your organization, with examples from nonprofits like yours.
Choose your modules
Start with one or two, or get all nine in the All in One Bundle.
We move your data
Hibox staff bring over your people and records from spreadsheets or old systems.
We train your team
Staff, volunteers, and board members learn their part at no additional cost.
A single module with simple data can be ready in about two business days. Organizations adding several modules or moving large amounts of data usually take closer to two weeks.
Your data is safe with Hibox
Hibox supports HIPAA and FERPA compliance and keeps sensitive information visible only to the people who need it.
Pricing
All nine modules, one simple price
The All in One Bundle includes every Hibox module. Pricing is based on your team size, never on how many people you serve or how many donors you have.
Starter
For small teams with 1 to 5 users
- All 9 Hibox modules
- 1 to 5 staff users
- Free volunteer and board accounts
- Free setup help and staff training
- Save 16% with annual billing
Pro
For growing teams with 6 to 15 users
- All 9 Hibox modules
- 6 to 15 staff users
- Free volunteer and board accounts
- Free setup help and staff training
- Save 17% with annual billing
Enterprise
For larger teams with 16 or more users
- All 9 Hibox modules
- 16 or more staff users
- Free volunteer and board accounts
- Free setup help and staff training
- Save 17% with annual billing
Every bundle includes
- Program Management
- Fundraising and Donors
- Grant Management
- Staff Central
- Volunteer Management
- Board Management
- Learning Management
- Project Management
Only need one or two tools?
Buy individual modules
Every module can be purchased on its own, starting at $29 a month, and the Custom Report Builder is always free. Add more modules any time.
No credit card required to start. Cancel anytime.
FAQ
Questions about nonprofit software
What is software for nonprofits?
Software for nonprofits is technology built for how mission driven organizations work. Instead of sales pipelines and customers, it handles programs, outcomes, clients, volunteers, donors, grants, boards, and staff. Hibox is all in one software for nonprofits with nine connected modules that share the same people and data.
What modules does Hibox include?
Hibox includes Program Management, Fundraising and Donor Management, Grant Management, Staff Central for HR, Volunteer Management, Board Management, Learning Management with a nonprofit training catalog and compliance tracking, Project Management, and a free Custom Report Builder.
How do the Hibox modules work together?
Every module shares one record for each person and one set of data. A client who volunteers and later donates is one person, not three. Attendance and outcomes from Programs fill in grant reports, grant payments appear next to donations, training status from Learning keeps staff schedules safe, and the Report Builder can combine data from every module.
Can we report on grants and donations by funding source?
Yes. In Hibox, staff hours, services, attendance, and client outcomes are tagged to the grant or donation fund that paid for them as the work happens. You can pick any funding source and date range to see staff time charged, people served, outcomes met, and money spent, with restricted funds tracked correctly.
Can we buy only the modules we need?
Yes. Every module can be purchased on its own, starting at $29 per month, and you can add more at any time. The All in One Bundle includes all nine modules and is the best value for most organizations.
How much does Hibox nonprofit software cost?
The All in One Bundle with all nine modules is $299 per month for 1 to 5 users and $599 per month for 6 to 15 users. Larger teams pay $599 per month plus $29 for each user over 15. Annual billing saves up to 17%, volunteer and board member accounts are always free, and pricing never goes up because you serve more people or add more donors.
Do volunteers and board members need paid accounts?
No. Volunteer and board member accounts are always free and never count toward your user limit.
How long does it take to get started?
Most organizations are up and running in 2 to 10 business days, depending on how complex their setup is. Hibox staff help with setup and train your team at no additional cost. We move your people and records from spreadsheets or old systems, set up the modules you choose, and get staff, volunteers, and board members ready. No IT department is required.
Is our data secure?
Yes. Hibox supports HIPAA and FERPA compliance, encrypts data at rest and in transit, and uses field level permissions so sensitive information like case notes is only visible to people with permission. A Business Associate Agreement is available.
Ready When You Are
One system for your whole mission.
See how Hibox brings your programs, people, and funding together in a 30 minute demo.
