Hibox for Nonprofits

Software Built for Nonprofits

Automated Outcomes & Impact Reporting

Programs Management

Volunteer Management

Board Management

Learning Management

Project Management

Employee Compliance Management

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AI-Powered Nonprofit Software

Complete Software for Nonprofits

Stop managing multiple software systems. Our comprehensive nonprofit software includes everything your organization needs to operate efficiently and maximize impact.

Automated Outcomes & Impact Reporting

You need to report your outcomes and impact. Hibox was built from the ground up with that primary purpose in mind. Ditch your spreadsheets and let Hibox do the heavy lifting for you.

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Program Management

Manage your nonprofit programs end-to-end with tools to track client outcomes, measure program impact, monitor participant progress, and generate detailed program effectiveness reports for stakeholders.

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Manage Volunteers

Maximize volunteer engagement while minimizing administrative time. Our volunteer management features are specifically designed for the unique needs of mission-driven organizations.

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Training & Onboarding

Built-in training catalog with nonprofit-specific courses for staff, board members, and volunteers. Track training completion, manage employee certification requirements, and ensure compliance.

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Board Management

Streamline board governance with centralized board communications, automated meeting scheduling, digital attendance tracking, secure document sharing, and comprehensive board member management tools.

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Project Management

Designed to help you track initiatives, manage deadlines, coordinate teams, and ensure mission-critical projects stay on track with purpose-built tools for nonprofit work.

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Compliance Management

Streamline board governance with centralized board communications, automated meeting scheduling, digital attendance tracking, secure document sharing, and comprehensive board member management tools.

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Purpose-Built Technology

Built for Nonprofits, Not Businesses

Generic business software forces nonprofits into corporate workflows. Our nonprofit software is designed from the ground up for mission-driven organizations.

Business Software

Generic tools adapted for nonprofits

Sales-focused reporting

Limited to no program tracking

CRM built for sales leads

Corporate training content

Hibox for Nonprofits

Purpose-built for mission-driven work

Outcome & Impact-focused reporting

Comprehensive program management

CRM built for client management

Nonprofit-specific training library

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Customer Success Story – Hibox for Nonprofits

Customer Success Story

How Brightpath Youth Development Went from Overwhelmed to Organized

A 12-person nonprofit running three youth programs replaced a tangle of spreadsheets and disconnected tools with Hibox — and served 35% more youth in their first year.

Brightpath Youth Development

Providing after-school programming, mentorship, and summer enrichment to underserved youth ages 8–18

12 Staff Members

3 Programs

$1.6M Annual Budget

340 Youth Served

Hibox Modules Used

Program Mgmt Volunteer Mgmt Project Mgmt LMS Compliance Board Mgmt

Their Transformation Journey

From scattered systems to scalable operations

Step 1

Three Programs, Zero Visibility

Brightpath ran their after-school, summer enrichment, and mentorship programs out of a combination of Google Sheets, paper sign-in sheets, and a shared email inbox. Tracking which youth were enrolled in which program — and whether they were actually showing up — required manual cross-referencing that consumed hours every week. Volunteers were managed through text message threads. Compliance training for their 40+ seasonal volunteers existed in theory but was nearly impossible to verify. When grant renewal season arrived, staff spent three weeks compiling outcome data that should have been at their fingertips.

Step 2

Participant Tracking and Volunteer Coordination Finally Under One Roof

Brightpath started with Program Management and Volunteer Management — the two areas causing the most daily pain. Within weeks, every youth participant had a profile with enrollment history, attendance records, and emergency contacts. Volunteer onboarding shifted from text chains to structured shift scheduling with automated reminder emails, and no-show rates dropped immediately. Staff reclaimed an estimated 12 hours per week that had been spent on coordination and data cleanup. The Board Management module was brought on at the same time, giving the board their own dashboard with meeting schedules, governance documents, and upcoming deadlines — ending the back-and-forth of email requests before every board meeting.

Step 3

Closing the Compliance Gap That Had Always Made Them Nervous

With youth programming comes real compliance responsibility — mandatory reporter training, background check verification, and state licensing requirements for staff working with minors. Brightpath used Compliance Management to assign required training by role and began tracking completions automatically, with reminders going out before any deadline was missed. The LMS provided pre-built courses on youth safety, trauma-informed practices, and volunteer management that staff and volunteers could complete on their own time. For the first time, the Executive Director could pull a compliance report in minutes rather than spending a day chasing down certificates. The Project Management module was added to coordinate their annual fundraising gala and summer program launch — keeping every task, vendor, and deadline visible to the whole team without a single status update meeting.

Step 4

More Youth Served, Same Size Team

With their operations finally organized, Brightpath turned their attention to growth. Real-time attendance data and outcome tracking from Program Management gave them the impact numbers their funders had been asking for — and helped them identify that their mentorship program had a 94% retention rate, a story they hadn't been able to tell before. They submitted two new grant applications backed by clean, funder-ready reports and secured both. A fourth program serving high school youth was launched using the same workflows, onboarding volunteers and participants in a fraction of the time the first three programs had taken. By the end of the year, Brightpath was serving 35% more youth with the same twelve staff members.

Measurable Results

After 4 months with Hibox for Nonprofits

35%

More youth served without adding staff

12 hrs

Saved per week on coordination and data entry

2 of 2

New grants secured using outcome data from the platform

100%

Volunteer compliance verified before the next program cycle

We always knew we were making a difference — we just couldn't prove it. Between tracking attendance on paper and chasing volunteers over text, half our week was gone before we even got to the work that matters. Hibox gave us our time back and gave our funders the numbers they needed. We went from scrambling to get through grant season to actually looking forward to it.

Denise Washington

Executive Director, Brightpath Youth Development

See How Hibox Can Transform Your Nonprofit