Requirements in a spreadsheet
Dozens of rules from different agencies and funders live in a file that is never quite current.
Gaps you cannot seeHibox Training Compliance
Nonprofit compliance software that keeps you audit ready every day.
Track every requirement, certification, training, and policy in one place. Hibox reminds the right people before anything is due, and proves where you stand to your board, funders, and auditors in one click.
Requirement and deadline tracking
Certification renewal reminders
Audit trail and reports
Free setup help and training
94%Compliant
Requirements tracked12
Due this month3
Overdue0
Certifications expiring2
Updated from today’s completionsExport board report
Built for
Licensing and accreditation
Funder requirements
Training compliance
Staff certifications
Policy acknowledgments
Background screening
Board oversight
The Problem
Compliance is not optional.
Tracking it should not be this hard.
Nonprofits answer to licensing agencies, funders, regulators, and their own boards. Most track it all with spreadsheets, calendar reminders, and one person’s memory, until an audit or renewal exposes the gaps.
Missed renewals and deadlines
Licenses, filings, and certifications expire because nobody got a reminder in time.
Fines and lost fundingOne person holds it all
When the person who tracks compliance leaves, the knowledge leaves with them.
A single point of failureUnsigned policies
Nobody is sure which staff and volunteers have read and signed the latest policies.
Risk hiding in plain sightAudit week scramble
Proving compliance means digging through inboxes, binders, and sign in sheets.
Days of stressful prepBoards left in the dark
Board members carry legal responsibility but rarely see a clear picture of compliance.
Oversight without dataHow It Works
Nonprofit compliance management in four simple steps
Hibox turns a pile of rules and deadlines into a clear system that runs itself.
1
Map your requirements
List every regulatory, funder, licensing, and internal requirement, with a deadline and how often it repeats.
2
Assign owners and training
Give each requirement an owner, and link required courses, certifications, or policies to the right people.
3
Let reminders do the work
Hibox sends reminders before deadlines and renewals, and updates records as people complete training.
4
Prove it in one click
Share a live status report with your board, export proof for funders, and hand auditors a complete record.
Inside Hibox Compliance
Everything you need to stay compliant,
without the spreadsheets.
Pick a feature to take a closer look.
Requirement tracking
List every regulatory, funder, licensing, and internal requirement. Each one gets an owner, a deadline, how often it repeats, and the proof you need to keep.
- Federal, state, funder, and internal rules
- An owner for every requirement
- Recurring deadlines
- Documents and proof attached
Done
Annual HIPAA training
HIPAA · Owner: Maria Lopez · yearly
Nov 15
Childcare license renewal
State licensing · Owner: Dev Patel
Dec 31
CSBG annual report
Federal funding · Owner: Ana Ruiz
Done
Board conflict of interest forms
Governance · 11 of 11 signed
Certification tracking
Track internal trainings and outside certifications like CPR, first aid, and licenses for every staff member and volunteer, with renewal reminders before anything expires.
- Internal and outside certifications
- Expiration dates for each person
- Renewal reminders 60 and 14 days out
- Linked to Hibox LMS courses
Maria Lopez · CPR and first aidExpires Nov 12
Dev Patel · Food handler licenseCurrent
Ana Ruiz · Mandated reporterCurrent
Sam Ortiz · CPR and first aidExpires Dec 1
Reminders sent automatically to each person
Policy acknowledgments
Share policies with staff, volunteers, and board members, collect signatures online, and see at a glance who still needs to sign.
- Policies shared by role
- Online acknowledgments
- Automatic reminders
- Signed copies saved for audits
Confidentiality policy42 of 42
Code of conduct37 of 42
Updated safety policy31 of 42
Remind 11 People
Compliance calendar and alerts
See every compliance deadline on one shared calendar. Owners get reminders before each due date, and leaders see anything that is late.
- One shared compliance calendar
- Reminders before every deadline
- Late items flagged to leaders
- Recurring deadlines set once
Nov 3
Policy acknowledgments due
All staff and volunteers
Nov 8
CPR renewals (2)
Maria Lopez, Sam Ortiz
Nov 15
State license renewal
Owner: Dev Patel
Nov 20
Board compliance report
Executive Director
A complete audit trail
Every completion, signature, and renewal is recorded with a date and time, so you always have proof ready for an auditor or funder.
- Timestamped records
- Completions, signatures, and renewals
- Search by person, requirement, or date
- Export as PDF or CSV
Oct 14, 3:12 PM · Maria Lopez completed CPR renewalLogged
Oct 12, 9:40 AM · 31 staff signed safety policyLogged
Oct 9, 1:05 PM · License renewal filed by Dev PatelLogged
Oct 2, 4:30 PM · Board forms signed (11 of 11)Logged
Export Audit Trail
Compliance reports
Share a live compliance status with your board, send funders the proof they ask for, and see compliance by site, department, or requirement.
- Organization wide compliance status
- Board ready snapshots
- Funder ready reports
- Filter by site, role, or requirement
94%Compliant
12Requirements
0Overdue
HIPAA and health privacy98%
Staff certifications91%
Funder requirements100%
Audit Ready
The day the auditor calls, you are already ready.
With every completion, signature, and renewal recorded as it happens, audit prep goes from days of digging to a few clicks.
Audit packet · 2026
Compliance Report94% compliant · 0 overdue
Everything an auditor asks for, ready anytime
Hibox keeps your audit packet up to date as work happens, so it is complete the moment someone asks.
- ✓Training completions for all staff
- ✓Current certifications with expiration dates
- ✓Signed policy acknowledgments
- ✓License and filing renewals
- ✓Board conflict of interest forms
- ✓Timestamped audit trail
Compliance Areas
Track every kind of requirement your nonprofit faces
Start with common nonprofit compliance areas, or add your own. Each one can have its own requirements, owners, deadlines, and linked training.
HIPAA and health privacy
Privacy training, access rules, and business associate agreements.
CSBG and federal funding
Federal grant rules, reporting, and required documentation.
Child safety and mandated reporting
Mandated reporter training and youth protection policies.
Sexual Harassment
Harassment prevention training, reporting procedures, and required policies.
Diversity, Equity & Inclusion (DEI)
DEI training and policies for staff, volunteers, and board members.
Volunteer background screening
Screening status and renewals for volunteers in sensitive roles.
HR and employment law
Required notices, harassment prevention, and employee policies.
Grant compliance and reporting
Funder terms, deliverables, and reporting deadlines.
Board governance
Conflict of interest forms, filings, and board responsibilities.
Data privacy and security
Data handling policies and security awareness training.
Trauma informed care
Required training for staff who work with vulnerable people.
Program specific funder rules
Custom requirements tied to individual programs and funders.
Part of Hibox LMS
Training and compliance, finally in one place.
Hibox Compliance is built into Hibox LMS, our learning management system for nonprofits. When someone finishes a required course, their compliance record updates automatically, so training compliance takes care of itself.
Assign required training
Hibox LMS
Assign courses by role, track completions, and issue certificates, all tied to your compliance requirements.
- Courses linked to each requirement
- Completion certificates
- Free for volunteers and board members
Use ready made courses
Nonprofit Training Catalog
Choose from 120+ nonprofit courses, including mandated reporter training, board governance, and an afterschool training library.
- Mandated Reporter (76 minutes)
- Nonprofit Board Roles and Responsibilities (37 minutes)
- Quizzes and certificates included
Getting Started
Your compliance system ready in 2 to 10 business days
Setup time depends on how many requirements you track. Hibox staff help with setup and train your team at no additional cost.
1
Book a 30 minute demo
See Hibox Compliance with examples from nonprofits like yours.
2
We map your requirements
We help you list every requirement, deadline, and owner you need to track.
3
We bring in your records
We import current certifications, training records, and policies.
4
We train your team
Admins learn Hibox at no additional cost, and staff get a simple login.
Pricing
Nonprofit compliance software included with Hibox LMS
Compliance tracking comes with Hibox LMS, so you get training and compliance for one price. Volunteers and board members are always free.
Starter
$39/month
For small nonprofits
- Up to 5 staff users
- Unlimited volunteers
- Unlimited board members
- Full training catalog
- Assign and track training
- Reports and analytics
- 5 GB file storage
Most Popular
Pro
$99/month
For midsize nonprofits
- Everything in Starter, plus:
- Up to 15 staff users
- Certification compliance tracking
- Free training imports
- 25 GB file storage
Enterprise
Talk to Sales
For large nonprofits
- Everything in Pro, plus:
- Unlimited staff users
- Premium support
- Up to 1 TB file storage
Best value
Get compliance in the All in One Bundle
Add Program Management, Staff Central, Volunteers, Board, and more. All 9 Hibox modules start at $299 a month.
Save with annual billing. Book a 30 minute demo.
FAQ
Questions about nonprofit compliance software
What is nonprofit compliance software?
Nonprofit compliance software helps organizations track the rules they must follow, including regulatory, licensing, funder, and internal requirements. It keeps deadlines, owners, certifications, training, and policy acknowledgments in one place, sends reminders before anything is due, and produces reports for boards, funders, and auditors.
What can Hibox Compliance track?
Hibox tracks requirements like HIPAA, CSBG and federal funding rules, state licensing, child safety and mandated reporting, workplace safety, volunteer screening, HR and employment law, grant terms, board governance, data privacy, and program specific funder rules. You can also add your own.
How does compliance connect to training?
Hibox Compliance is part of Hibox LMS. You can link required courses to each requirement, and when someone finishes a course, their compliance record updates automatically. You can use your own training or courses from the Hibox nonprofit training catalog.
Does Hibox track staff and volunteer certifications?
Yes. Hibox tracks internal trainings and outside certifications like CPR, first aid, and licenses for every staff member and volunteer, and sends renewal reminders before anything expires.
Can we show compliance to our board and funders?
Yes. Hibox gives you a live compliance status report you can share with your board, funder ready reports with training proof, and a timestamped audit trail you can export for auditors.
How much does Hibox Compliance cost?
Compliance tracking is included with Hibox LMS, which starts at $39 per month for up to 5 staff users. Certification compliance tracking is part of the Pro plan at $99 per month for up to 15 staff users. Volunteers and board members are always free, and setup help and training are included at no additional cost.
Ready When You Are
Stop worrying about the next audit.
Be ready for it.
See how Hibox keeps every requirement, certification, and policy on track, in a 30 minute demo.
Included with Hibox LMSFree volunteer and board accessFree setup and training
