Proven strategies for increasing employee productivity

Proven strategies for increasing employee productivity

Mark Trego
Mar 29, 2018

Employee productivity is one of the main drivers of business growth. There’s a huge focus on improving collaboration and teamwork to create teams that are efficient and agile enough to keep up with the unpredictable business environment. But still, unless your individual employees are motivated to excel beyond what is the bare minimum, your team will not excel beyond your competition. Motivating an individual is more important than ever in and increasingly individualistic work environment. We work alone, and even remote, more than ever. It’s vital for employees to feel engaged and inspired to do their personal best.

Here are 5 proven strategies designed to increase employee productivity:

Make the game plan transparent and centralized:

When employees don’t really feel they know where their work is contributing to, they are less engaged and less productive. It’s almost second nature for project managers to want to micromanage every part of work but giving employees some autonomy and transparency can help boost morale and pride in their individual role. A great way to share important information with employees and demonstrate how important the quality of their work is is to have all communication via company chat and file sharing on one central place where everyone has access. In Hibox, you can use the public stream and specific chat streams for projects to share important files and have a collective conversation. Not only is it more secure and convenient, but it makes individual employees for more included in the project process rather than micro managed.

employee productivity game plan

Delegate responsibility for increased employee productivity:

Individual employees like to be decision makers as well and often they know how things could be improved within your work processes better than anyone else. Allowing more autonomy, decision making, reception to ideas, and responsibility is a simple way to boost employee engagement and productivity on top of improving your processes. Many employees would actually choose to take on more responsibility than less and seek positions that allow them to do so. In Hibox, you can use company chat to brainstorm effectively together as a team and use task management to assign tasks directly to employees. By allowing employees their own method of voicing their opinion and directly putting them on the job, you’re showing how important their work is to the project. Using subtasks, you can also delegate out work on various tasks and projects in an organized way to diversify employees jobs.

employee productivity and delegating responsibility

Eliminate the roadblocks to collaboration and focused work:

When you bog down employee work with excessive red tape and processes, they can become frustrated with the lack of freedom to get things done their way. By eliminating excessive tools, platforms, and logins that employees need to work they can communicate and organize effectively and work autonomously. Hibox provides employees with everything they need to work and nothing they don’t. Employees can eliminate email with more intuitive company chat, organize with task management, share files, and video conferencing all in the same platform with one login. It’s one central digital workspace that is easy to learn and makes collaborating manageable. Employees with more communication and feedback from peers and managers are more engaged and productive at work.

employee productivity and better collaboration

Use task timing and competition to motivate employee productivity:

There is nothing wrong with a little competition thrown into work to get us motivated; it’s in our nature. We naturally like to compete against each other and ourselves. One way to add a competitive element to work to motivate individuals more is to have time tracking. We all get a little extra focused when we know were being timed. That’s why time management methods like the Pomodoro method work so well. Make this a regular part of the work process so employees know where their time is going and stay on track. Moreover, in many companies HR managers use employee time tracking in order to control workers’ time and attendance and so productivity during work time. Hibox also shows employees who is completing the most tasks per week and month just to add a little friendly rivalry.

time tracking to increase employee productivity

Motivate employee productivity with flatter organization levels:

Employees who feel there is a great distance between their roles and their managers or the C-suite are likely to have less trust in the company and be less committed to their work. Flattening organization levels with more fluid and open communication is a great way to make employees feel like they are connected to all levels of the organization. When employee hears news and feedback on work directly from managers and the C-suite, they are more likely to feel their role is valued, have trust in their company, and give their best work. Using Hibox, upper management can communicate directly with all team members in the a company chat ‘public stream’ as well as chat with individuals and smaller teams all within the same platform. Everyone is a message or group video chat away for a more tight knit, personal work environment.

better communication increases employee productivity

Team work will always be an aggregate total of how hard individuals are working towards one goal they believe in. Acknowledging the individual’s role and needs is extremely important to long term success and low turnover for teams. Try Hibox today to support both individual and team productivity with all the tools you need in one simple platform.

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