Plans buried in email
Decisions and updates are scattered across long threads that new team members never see.
Hours lost searchingHibox Project Management
Nonprofit project management software that keeps every initiative on track.
Boards, tasks, deadlines, files, and team chat in one simple place, with ready made nonprofit templates. Plan grant applications, campaigns, events, and program launches without the spreadsheet chaos.
Nonprofit project templates
Free for volunteers and board members
Simple, no IT team required
Free setup help and training
BoardListCalendarFilesChat
To do14
Book catererDue Nov 15 · Dev
Sponsor lettersDue Nov 20 · Ana
Doing9
Venue contractDue Oct 30 · Maria
Save the dateDue Nov 1 · Ana
Review4
Ticket pricingBoard input
Done15
Pick a dateDone Sep 12
36% complete · on track+ Add task
Built for
Grant applications
Fundraising campaigns
Events and galas
Program launches
Strategic plans
Board initiatives
The Problem
Big ideas need a plan.
Most plans live in email.
Nonprofit projects run on reply all threads, sticky notes, and spreadsheets that are out of date the moment they are shared. Deadlines slip, and nobody is sure who owns what.
Nobody knows who owns what
Tasks get discussed in meetings, then fall through the cracks because no one was assigned.
Work that never gets doneDeadlines that sneak up
Grant due dates and event milestones hide in calendars and memories until it is too late.
Missed opportunitiesFiles in too many places
The latest budget, draft, or flyer lives on someone's laptop or a shared drive nobody can find.
Version confusionBusiness tools that charge per seat
Popular project tools charge for every volunteer and board member you invite.
Costs that keep growingNo easy status updates
Board members and funders ask how things are going, and building an update takes hours.
Progress you cannot showInside Project Management
Everything you need to plan and deliver,
from first idea to finished project.
Hibox gives nonprofits the same core tools as Asana or Trello, with templates and features made for mission driven work. Pick a feature to take a closer look.
Boards, lists, and cards
Organize every project with boards, lists, and cards. Drag tasks as work moves forward, and see where everything stands at a glance.
- Board and list views
- Drag and drop cards
- Custom stages for each project
- One place for every initiative
Research2
Read funder guidelinesAna
Drafting3
Program narrativeMaria
BudgetDev
Review1
Board letterTom
Submitted0
Task management
Assign every task to a person with a due date, talk it through in comments, and get reminders before anything is late.
- Assign owners and due dates
- Comments on every task
- Reminders before tasks are due
- My tasks list for each person
Send sponsor lettersSpring GalaDue Fri
Read funder guidelinesUnited Way grantNext week
Draft save the dateSpring GalaDone
ML
Maria Lopez · comment
Can we add the new sponsor tier to the letter?
Files and documents
Store project files, grant documents, and program materials right with the project, so everyone works from the latest version.
- Files attached to projects and tasks
- Grant drafts, budgets, and designs
- Always the latest version
- Shared with the right people
📄Sponsor packet 2027.pdfUpdated today
📊Gala budget.xlsxDev · 2 days ago
🎨Save the date design.pngAna · last week
📝Venue contract.docxMaria · last week
Team chat for every project
Every project has its own chat, so updates and decisions stay with the work instead of getting lost in email.
- A chat for every project
- Direct messages
- Share files in the conversation
- Staff, volunteers, and board together
DP
Dev Patel
Caterer confirmed for 200 guests. Contract is in Files.
TR
Tom Reyes · board
Great. I can ask two local banks about table sponsorships.
RD
Rosa Diaz · volunteer
I'll lead the check in table that night!
Calendar integration
See project deadlines on a calendar, and sync them with the calendars your team already uses.
- Calendar view of deadlines
- Sync with team calendars
- Milestones for every project
- See busy weeks early
Nov 1
Save the date goes out
Spring Gala
Nov 3
United Way application due
Grant application
Nov 15
Caterer final count
Spring Gala
Synced to your team's calendars
Project reporting dashboard
See progress across every project, spot what is behind, and share clean status updates with your board and funders.
- Progress across all projects
- Overdue and upcoming tasks
- Team workload
- Updates for board meetings and funders
Spring Gala 202736%
United Way application70%
Summer program launch15%
Strategic planBehind
62Done
38Open
3Overdue
4Projects
Nonprofit Templates
Start with a template made for nonprofits.
Every plan includes ready made nonprofit project templates, so you never start from a blank page. Pick one, adjust it to your team, and get moving.
Grant application
Research, drafting, budget, attachments, and submission.
Fundraising campaign
Goals, messaging, outreach, and thank you follow up.
Event or gala
Venue, sponsors, tickets, volunteers, and day of tasks.
Program launch
Planning, staffing, enrollment, and first day readiness.
Strategic plan
Goals, owners, milestones, and progress for the board.
Volunteer drive
Recruiting, onboarding, scheduling, and recognition.
Annual report
Stories, data, design, review, and distribution.
Board retreat
Agenda, materials, logistics, and follow up actions.
Free Collaboration
Bring your volunteers and board into the work, for free.
Most project tools charge for every person you invite. With Hibox, volunteers and board members can join project boards at no extra cost, if you choose to give them access.
$0volunteers
Volunteers can view boards, complete tasks, and share files for free
$0board
Board members can follow progress and weigh in at no extra cost
Youdecide
Control exactly which projects each person can see
1login
The same login they use for the rest of Hibox
Maria Lopez · Executive DirectorStaff
Ana Ruiz · Development CoordinatorStaff
Tom Reyes · Board TreasurerFree
Rosa Diaz · Event VolunteerFree
James Tran · Event VolunteerFree
You choose which projects each person can see
Part of Hibox
Even more powerful with the rest of Hibox
Project Management works great on its own, and it shares the same people and data with every other Hibox module.
Grant Management
Turn each grant application into a project with tasks, owners, and deadlines.
Learn more →Fundraising
Plan campaigns and events next to your donor data.
Learn more →Board Management
Track board initiatives and strategic plan progress.
Learn more →Program Management
Plan new program launches and seasonal prep.
Learn more →Staff Central
Assign project work to the same staff you schedule and pay.
Learn more →Volunteer Management
Give event and campaign volunteers their own tasks, with hours tracked in one place.
Learn more →Getting Started
Your projects organized in 2 to 10 business days
Setup time depends on how many projects you bring over. Hibox staff help with setup and train your team at no additional cost.
1
Book a 30 minute demo
See Project Management with examples from nonprofits like yours.
2
We move your projects
Hibox staff help import your existing projects and tasks.
3
We set up templates
We create templates that match the way your team works.
4
We train your team
Staff, volunteers, and board members learn Hibox at no additional cost.
Pricing
Nonprofit project management software priced for nonprofits
Unlimited volunteers and board members on every plan. You only pay for staff users.
Starter
$29/month
For small nonprofits
- Up to 5 staff users
- Unlimited volunteers
- Unlimited board members
- All nonprofit templates
- Project boards
- Task management
- Team chat
- 5 GB file storage
Most Popular
Pro
$79/month
For midsize nonprofits
- Everything in Starter, plus:
- Up to 15 staff users
- Calendar integration
- Reporting dashboard
- 25 GB file storage
Enterprise
Talk to Sales
For large nonprofits
- Everything in Pro, plus:
- Unlimited staff users
- Free project migration
- Premium support
- Up to 1 TB file storage
Best value
Get Project Management in the All in One Bundle
Add Program Management, Fundraising, Grants, Staff Central, and more. All 9 Hibox modules start at $299 a month.
Save with annual billing. Book a 30 minute demo.
FAQ
Questions about nonprofit project management software
What is nonprofit project management software?
Nonprofit project management software helps organizations plan and track work like grant applications, fundraising campaigns, events, and program launches. It keeps tasks, owners, deadlines, files, and conversations in one place. Hibox Project Management is built for nonprofit teams and includes ready made nonprofit templates.
How is Hibox different from Asana or Trello?
Hibox gives you the same core tools, like boards, lists, cards, tasks, and deadlines, but it is made for nonprofits. It includes nonprofit project templates, lets volunteers and board members join for free, and connects to the rest of Hibox, including grants, fundraising, programs, and volunteers.
Do volunteers and board members cost extra?
No. Every plan includes unlimited volunteers and unlimited board members at no extra cost. You choose which projects each person can see.
What templates are included?
Every plan includes nonprofit project templates for common work like grant applications, fundraising campaigns, events and galas, program launches, strategic plans, volunteer drives, annual reports, and board retreats. You can adjust any template to fit your team.
Can we move our existing projects into Hibox?
Yes. Hibox staff help you import your existing projects and set up templates that match your workflow. Free project migration is included on the Enterprise plan.
How much does Hibox Project Management cost?
Hibox Project Management is $29 per month for up to 5 staff users and $79 per month for up to 15 staff users, with unlimited volunteers and board members on every plan. Larger teams can talk to sales about Enterprise pricing. Setup help and training are included at no additional cost.
Ready When You Are
Less chasing updates.
More finished projects.
See how Hibox Project Management keeps grants, campaigns, events, and programs on track, in a 30 minute demo.
Nonprofit templatesFree volunteer and board accessFree setup and training
