Monthly Grant Compliance Review Checklist for Nonprofits

Federal grant compliance isn’t a once-a-year activity. Under 2 CFR 200 (Uniform Guidance), nonprofits are expected to maintain active internal controls across financial management, procurement, personnel, reporting, programmatic operations, and record-keeping throughout the entire grant period.

This checklist is structured for a complete monthly review in under 30 minutes. The completed form is filed with the grant record each month — creating a documented history of compliance monitoring that is one of the strongest protections an organization can have when a federal auditor arrives.

• Financial & budget review — burn rate, expense coding, receipts
• Procurement review — competitive bidding, SAM.gov, three-way match
• Personnel & timesheet review — allocations, effort reporting
• Reporting & deadline review — calendar check, certifications
• Programmatic compliance — eligibility, outcomes, scope changes
• Documentation & filing — gaps, backups, corrective actions
• Issues log for documenting any compliance gaps found