Volunteer Scheduling Software
Streamline Volunteer Scheduling
Automate Compliance Tracking
Generate Instant Impact Reports
Prove your impact
Empower your volunteers
Eliminate Scheduling Inefficiencies and No-Shows
Move away from ad-hoc text chains. Create structured shifts and empower volunteers with a self-service portal to sign up, submit hours, and update their availability independently. Intelligent shift assignment and automated reminder emails drastically reduce shift no-show rates.
Volunteer Shift Creation & Management
Build volunteer shifts for programs, events, and ongoing activities with customizable schedules, role descriptions, and volunteer requirements. Our volunteer scheduling software makes it simple to create recurring shifts or one-time opportunities.
Background Check Management
Track background check requirements, expiration dates, and compliance status for every volunteer.
Volunteer Self-Service Portal
Empower volunteers to sign up for available shifts, view their upcoming assignments, submit their volunteer hours, and update their availability through an easy-to-use portal. Reduce administrative burden while giving volunteers more control over their experience.
Volunteer Certification & Credential Tracking
Manage required certifications, licenses, and training credentials for volunteers working in specialized roles. Monitor expiration dates and send automated reminders to volunteers when certifications need renewal.
End Spreadsheet Chaos and Administrative Burden
Ditch manual data entry and fragmented spreadsheets. Hibox provides a centralized volunteer database where supporters can self-register through custom online forms, helping your staff reclaim an estimated 10 to 12 hours per week.
Close Regulatory Compliance Gaps
Ensure safety and mitigate operational risks effortlessly. Hibox systematically tracks background checks, specialized certifications, and licenses. The system monitors expiration dates and sends automated reminders, helping organizations verify 100% of volunteer compliance before the next program cycle begins
Intelligent Shift Assignment
Assign volunteers to shifts based on their skills, availability, certifications, and interests. Match the right volunteers to the right opportunities while respecting their preferences and schedule constraints.
Prove Your Impact with Ease
Stop struggling to manually aggregate data for funding. Hibox generates comprehensive reports on volunteer hours, retention rates, and overall community impact. Get the exact analytics you need for grant applications and board presentations in seconds.
Comprehensive Volunteer Reporting
Generate detailed reports on volunteer hours, program participation, retention rates, and community impact. Our nonprofit volunteer management software provides the data you need for grant applications, annual reports, and board presentations.
Nonprofit Volunteer Management Software
Hibox delivers measurable results that help organizations maximize volunteer engagement while minimizing administrative time.
Increase Retention: Better communication and engagement through a centralized platform.
Demonstrate Impact: Detailed analytics and outcome tracking to secure your next grant
Ensure Compliance: Automated certification and background check tracking.
Reduce No-Shows: Automated shift reminders and confirmations sent directly to volunteers.
Save 10+ Employee Hours Weekly: Reclaim time previously spent on coordination, scheduling, and data cleanup.
Nonprofit software specifically designed for nonprofits, and next generation AI tools that learn from your organization's data.
Choose a Plan Based on Your Needs
Starter
$39/month
Best For Small NPOs
Unlimited Volunteers
Up to 5 Staff Users
Volunteer Registration
Attendance / Time Tracking
Automated Volunteer Reminders
Volunteer Self-Registration
Background Check Tracking
File Storage (5GB)
Pro
$99/month
Best For Midsize NPOs
Up to 15 Staff Users
Initial Volunteer Data Import
Report Outcomes & Impact
Volunteer Onboarding
Certification & Licensing Tracking
File Storage (25GB)
1 Hour Onboarding Training
Enterprise
Talk to Sales
Best For Large NPOs
Everything in Pro, Plus
Unlimited Staff Users
Premium support
File Storage (up to 1 TB)
2 Hours Onboarding Training
Whether you're managing volunteers for community events, ongoing programs, or specialized services, our volunteer scheduling software helps you stay organized, engage volunteers effectively, and demonstrate the impact of your volunteer program to stakeholders. Experience why nonprofits across the country are choosing Hibox for their volunteer tracking software needs. Book a time to speak with us and see how we can help you build a more efficient and impactful volunteer program.
